• Role Type: Full-Time (40 hrs/week)
• Location: Remote – International candidates welcome (South Africa, Eastern Europe preferred)
• Work Hours: Must be available 6:00 AM – 2:00 PM US Central  Time
• Start Date: 9 March 2026
• Reports to: Operations Manager

What We Need

This role exists to bring flawless execution, accountability, and operational discipline to our client delivery engine.

We’re hiring a Project Manager to own the execution management layer of client growth plans — ensuring timelines are met, tasks are tracked, resources are coordinated, and nothing falls through the cracks. You’ll work directly with Growth Strategists to translate their strategic plans into actionable workflows, and you’ll hold the team accountable for timely delivery.

ClickUp is the backbone of our project management operation. Advanced ClickUp proficiency is critical to success in this role, including the ability to configure automations, dependencies, and reporting. But this is not “just” a system role. You’ll use ClickUp to coordinate people, processes, and deliverables across all client accounts and for non-client related projects like company strategic objectives, business development and internal training efforts.

This is a hands-on coordination and accountability role, not a strategy or client relationship role. If you take pride in tight deadlines, systematic follow-through, and holding teams to high standards, you’ll thrive here.

Primary Responsibilities:

1. Project Planning & Coordination (Core Responsibility)

• Translate strategic growth plans (from Growth Strategists) into detailed project schedules, deliverables, and task assignments in ClickUp
• In partnership with an Account Manager, facilitate planning sessions to align execution team members (internal + Outside Resources) around scope, deadlines, and ownership
• Maintain absolute clarity on “who does what, by when” across all accounts
• Work with Growth Strategists on Stage 1-2 internal/strategic work; support Account Manager on Stage 3-5 execution work

2. Team Accountability & Deadline Enforcement

• Communicate overdue tasks— this is a core expectation
• Deliver proactive deadline reminders by means of automated system reminders and a high-level of accountability during team meetings
• Monitor task completion and flag risks before they become problems
• Establish and enforce a process for due adjustments
• Create simple visibility for the team to ensure projects are delivered on time.

3. Execution & Workflow Management

• Lead weekly execution meetings and ensure progress updates are documented
• Monitor timelines, task completion, and workload balance across the team
• Serve as the central coordination hub for all deliverables
• Manage Outside Resource (OR) assignments, timelines, and feedback loops

4. ClickUp System Configuration

• Build and maintain standardized templates for all client work
• Configure automations, dependencies, and alerts so the system manages the team
• Ensure every task includes clear instructions and context
• Implement QA checkpoints (gates) in all workflows
• Create dashboards for real-time visibility into project health, capacity, profitability, etc.

5. Resource & Budget Oversight

• In partnership with the account teams, ensure project budgets and scopes are adhered to
• Escalate risks to Growth Strategist/Operations Manager s when necessary
• Track time/cost allocations in coordination with Account Manager and Operations

Critical Success Factors:

• Project coordination is the foundation — You own the rhythm of execution across all accounts.
• Performance accountability — You create clarity around commitments, raise risks early, and guide the team toward solutions when timelines are at risk.
• Systematic automation — Minimize manual work through smart ClickUp configuration and automation.
• Independent execution — Carry the confidence to drive accountability without constant oversight.

Required Experience

Must-Have:

• 5+ years project management experience in agency, consulting, or professional services environment
• Advanced ClickUp proficiency including automations, dependencies, templates, and reporting (will be evaluated)
• Moderate to advanced use of AI for project management and reporting
• B2B services background coordinating deliverables across internal teams and contractors
• Excellent written communication for briefs, status updates, and deadline reminders
• Self-directed execution with process-oriented mindset
• US timezone availability (6:00 AM – 2:00 PM CST minimum)

What Success Looks Like:

• All client templates standardized — consistent structure across all accounts
• 95% or above task compliance — tasks updated on time, clear ownership assigned
• Your teammates trust you — they hand you their plans and know execution will happen
• Systems can handle 2x client growth without breaking

Applications close 22 February 2026